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Microsoft Word Basics: Setting Up Your Page

The basics of using Microsoft Word 365

 

THIS SECTION CONTAINS SIX PARTS:

1. Setting the Font/Font Size  2. Setting the Margins 3. Setting Indentations 4. Double-spacing 5. Adding Page Numbers 

6. Headers and Footers

1. Setting the Font/Font Size

Most professors require paper fonts and font sizes to be Times New Roman size 12.

To change the font and font size:

Go to the FONT section under the HOME tab to change the font and font size of your paper. The font is normally set to Calibri size 11. Click the arrows next to these options to change them.

BEFORE

AFTER

Double Spacing

Most professors require that your papers be double-spaced.

To double-space your papers, go to HOME>Paragraph Group>Indents and Spacing Tab

In the "Spacing" section under "Line spacing," select "Double," and click "OK." Your paper will now automatically double-space.

2. Setting the Margins

When you open Word, the margins are usually pre-set to one-inch on each side of the paper. But this isn't always the case.

To set your margins to one-inch on all sides, go to the LAYOUT tab, and click MARGINS.

Set the margin option to Normal.

Adding Page Numbers

Most papers require pagination.

To add automatic page numbers to your paper, click the INSERT tab, and find the Page Number drop down menu. From there, click the type of pagination style you require. (APA generally requires Plain Number 3).

3. Setting Indentations

All academic papers require each paragraph to be indented for both structure and readability.

To make your paper indent all paragraphs automatically, go to HOME>Paragraph Group>Indents and Spacing Tab

In the "Indentation" section under "Special," select "First line," and click "OK." Your paper will now automatically create indentations.

Headers/Footers

Depending on your course or your academic program, you may be required to make use of HEADERS or FOOTERS.

To access the header of your paper, double click the very top of the page.

To access the footer of your paper, double click the very bottom of the page:

         

 

Either of these options will change your ribbon menu to the Header/Footer Menu.